Understanding Form Settings in the Forms App

There are a number of choices to make in the Forms Setting.

Response Settings

There are two response settings available. Below is an explanation of each:

• Accepting Responses
  • If boxed is unchecked, the Form is unable to accept any responses.
• Limit number of form entries to 1 per user
  • If boxed is checked, each user can only submit the form 1 time.
  • If boxed is unchecked, users can submit responses to the form as many times as needed.

Permissions

Permissions control the following:

1. Who the forms can be delivered to & who can fill out the form.
2. Who can edit and make changes to the form.
3. Who will receive the responses to the form when filled out.

Below is a summary for each Permissions Section in the Settings Tab:

• This Form Applies to: Select who you want the form to be delivered to and filled out by. You may select more than one group to deliver a form to.
  • Staff
    • Only Staff Members will have access to fill this form out
  • Student
    • Only Students will have access to fill this form out
  • Family Members
    • Only Family Members will have access to fill this form out.
• Form editors: Who can edit and make changes to the form you have created. You can leave blank if you do not want others to edit the form you've created.
  • Type in each staff member email address here. Separate multiple staff members with a comma.
• Share responses with: Who will receive responses to the form once it has been filled out.
  • Type in each staff member email address here. Separate multiple staff members with a comma.

Messages

Upon completing/submitting a form- your staff, students, or family members can receive a message. This message can be customized by the form creator.

• If left blank, a generic message will be created ("Your response has been recorded")
• Receive Email Notifications for new responses
  • If checked, the form creator will receive email notifications that the form has been filled out by a user.
  • If unchecked, the form creator will not receive email notifications.

Visibility

Make this a recommended form

A form will be available for the various user groups to use (ie all, staff, family members, students).

Make this form a district template

Templates can be copied by users. The form is a template to other forms. For example, a district may want to create a template form called "family member / student communication form". By making this form a template, teachers can copy the same form framework. But, given the form is technically a DIFFERENT form, results will not be aggregated.

Make this form a plan

The form will become part of the plans app. For example, a district may want to create their own version of a 504 plan. They would:

1. Create a 504 plan in forms
2. Select "Make this form a plan"
3. Access the form (to complete) in the Plans App